Quantity Surveyor cum Purchaser

Job Summary

Key Responsibilities

A. Main Responsibilities

• Perform key tasks related to office interior construction projects. Report directly to the Estimation and Purchasing Department Head.
• Carry out other tasks as assigned by superiors.

B. Tasks to be Performed

I. Estimation

• Conduct site surveys.
• Prepare and submit interior cost estimates and quotations until the bidding results are finalized.
• Search, contact, and select material suppliers and contractors.
• Execute and control BOQs (Bill of Quantities) to ensure timely delivery as per project schedules.
• Collaborate with designers and consultants to propose construction methods that align with the client’s budget.
• Assist the Project Manager in cost control during project execution.
• Handle client change requests and project settlement documents under the guidance of the Project Manager.
• Establish and maintain relationships with potential suppliers.
• Proactively coordinate with relevant departments to ensure project progress and document accuracy.

II. Purchasing

1. Procurement Planning:
   • Receive purchasing instructions from the department head and clarify requirements such as color, composition, dimensions, and technical specifications.
   • Develop procurement plans to ensure sufficient supply of materials and equipment for production.
   • Identify and contact suppliers for materials and equipment.
   • For recurring purchases, contact existing suppliers but compare prices with other sources to avoid price hikes and identify better suppliers.
2. Procurement Execution:
   • Negotiate and finalize purchase contracts with suppliers.
   • Monitor delivery schedules and promptly notify relevant departments to avoid delays.
   • Coordinate with the technical team to inspect material quality and address any issues.
3. Other Tasks:
   • Conduct periodic supplier evaluations.
   • Process payment documents and forward them to the accounting department.
   • Monitor material usage and report any deviations to the department head.
   • Notify relevant departments of delivery progress as per coordination procedures.
   • Propose ideas to improve procurement efficiency.
   • Prepare reports as required and attend departmental meetings.

III. Other tasks as assigned by management.

Qualifications

1. Educational Qualifications/Certifications

• Bachelor’s degree in Construction Engineering, Estimation Engineering, or related fields.

2. Experience/Knowledge

• Minimum 2 years of experience in estimating office interior construction projects.
• Proficiency in technical English.

3. Skills/Abilities

• • Skills:
    • Strong communication and organizational skills to foster good relationships with internal departments, contractors, suppliers, and clients.
    • Ability to work independently and in a team.
    • Proficiency in office software or architectural software is an advantage.
    • Collaborative and efficient in a team-oriented environment.
    • Adaptable and quick to integrate.
    • Ability to work under pressure and prioritize tasks effectively.
  • Behavior/Attitude:
    • Detail-oriented and meticulous.
    • Honest and diligent.
    • Friendly and approachable.
    • Maintains confidentiality.

Salary and Benefits

1. Salary

• Competitive salary based on professional competence and practical experience.
• Annual salary reviews.

2. Benefits

• Professional, youthful, and dynamic working environment.
• Labor contract with full social insurance, unemployment insurance, and health insurance.
• Project-based commissions.
• Team-building trips.
• Holiday and Tet bonuses.
• Periodic health check-ups.

Key Performance Indicators (KPIs)

• Specific quantitative KPIs will be defined by the General Director for each period.